HR Administrator

Job Summary

The HR Administrator cum Recruiter is a dual‑role professional who provides comprehensive administrative support to the HR function while actively managing the full‑cycle recruitment process. This position ensures smooth day‑to‑day HR operations, maintains accurate employee records, and drives talent acquisition initiatives that align with the company’s growth strategy. The incumbent will act as a trusted point of contact for employees, managers, and external candidates, balancing operational efficiency with a high‑quality candidate experience.

Job Responsibilities

• Maintain employee records (personal, contractual, and etc) in compliance with PDPA and internal data‑governance policies.
• Coordinate new‑hire orientation, preparation of employment contracts, issuance of equipment, and exit formalities.
• Distribute updates to HR policies, employee handbook, and compliance notices, assist in policy rollout and acknowledgment tracking.
• Participate in HR initiatives (e.g., employee engagement surveys, performance‑review cycles, company CSR and Yearly Site Activities) and support internal/external audit preparation.
• Respond to employee inquiries regarding policies, procedures,HR services and other administrative tasks as required. 
• Conduct Return‑to‑Work (RTW) interviews with employees returning after medical leave, capturing fitness‑for‑duty information and coordinating appropriate accommodations.
• Work with hiring managers to define job requisitions, create accurate job descriptions, and set timelines for hiring.
• Source, screen, and interview candidates across various channels (job boards, social media, referrals, agencies).
• Schedule interviews, prepare interview kits (scorecards, candidate bios), and ensure a consistent interview experience across departments.
• Communicate with candidates throughout the process, provide timely feedback, and uphold the employer brand.
• Draft, extend, and negotiate employment offers; coordinate background checks, reference checks, and pre‑employment documentation.
• Track key metrics (time‑to‑fill, cost‑per‑hire, source effectiveness) and provide monthly report to the HR Manager.
• Assist in creating recruitment marketing collateral, attending job fairs, and maintaining a strong presence on professional networks.
• Provide regular recruitment status updates and analysis reports (time‑to‑fill, source effectiveness, diversity metrics) to HR Manager
• Coordinating In-house and internal training activities, liaising with vendors on HR related matters
• Other tasks that assigned from time to time.

Job Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or related field (or equivalent professional experience).
• 2–4 years of progressive HR administration experience and at least 1 year of hands‑on recruitment (full‑cycle) experience, preferably in a fast‑growing SME or corporate environment.
• Proficiency in HRIS (e.g., SAP SuccessFactors), MS Office Suite, and basic data‑analysis/reporting tools. 
• Demonstrated understanding of PDPA principles, data‑handling practices, and related compliance procedures.
• Ability to juggle multiple administrative and recruitment tasks while meeting deadlines.
• Meticulous record‑keeping and error‑free documentation.
• Strong written and verbal skills; capable of interfacing with all organization levels and external candidates.
• Empathetic, service‑oriented, and adept at handling confidential information.
• Proactive in identifying process gaps and recommending improvements.
• Quick learner of new HR tools and platforms; comfortable with virtual collaboration tools (e.g., Teams).