Document Controller

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Date: Jul 21, 2026

Location: Johor Bahru, MY

Company: GKN Aerospace Careers

Fantastic challenges. Amazing opportunities.

GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we’re inspired by the opportunities to innovate and break boundaries. We’re proud to play a part in protecting the world’s democracies. And we’re committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 16,000 employees across 32 manufacturing sites in 12 countries we serve over 90% of the world’s aircraft and engine manufacturers and achieved sales of £3.6bn in 2025. There are no limits to where you can take your career.

Job Summary

The Document Controller is responsible for managing and maintaining the organization's quality, maintenance, and calibration records to ensure compliance with aviation regulatory requirements, Quality Management System (QMS), and Safety Management System (SMS) standards. This role ensures the accuracy, traceability, retention, and control of technical documentation, maintenance records, manuals, and calibration data. The incumbent supports regulatory compliance by monitoring document revisions, training and qualification records, vendor certifications, and calibration programs, while ensuring all records are properly archived, accessible, and maintained in accordance with Part 145 and company requirements. The role also contributes to continuous quality assurance activities and supports the organization's commitment to safety, compliance, and operational excellence.

Job Responsibilities

  • Assist in maintaining the Quality Management System (QMS) and associated documentation.
  • Maintain records of quality findings and trend analyses.
  • Maintain controlled copies of quality-related manuals, procedures, and regulatory references.
  • Monitor revisions and amendments to regulatory publications and company manuals.
  • Ensure quality and maintenance records are properly retained, archived, and retrievable.
  • Verify completeness, accuracy, and traceability of maintenance records, work packages, task cards, and release documentation.
  • Support the organization's Safety Management System (SMS) activities.
  • Support quality, compliance, and regulatory training programs.
  • Monitor personnel qualification and training records related to quality functions.
  • Administer the company Calibration Control Program for tools, test equipment, and measuring devices.
  • Maintain calibration schedules and ensure all applicable equipment is calibrated within prescribed intervals.
  • Monitor calibration status and ensure unserviceable or expired equipment is properly identified and removed from service.
  • Monitor vendor qualification and currency of their certificate.

Job Qualifications

  • Diploma/Degree in Aviation/Aircraft Maintenance
  • Strong knowledge of Part 145 regulations and aviation quality standards.
  • Familiarity with aviation regulatory requirements and maintenance processes.
  • Understanding of Quality Management Systems (QMS) and Safety Management Systems (SMS).
  • Experience in Technical Record/Calibration Programme is an advantage.

We’ll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further.  And with some of the best training on offer in the industry, who knows how far you can go?

A Great Place to work needs a Great Way of Working

Everyone is welcome to apply to GKN.  We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute.  It’s a culture that won us ‘The Best Workplace Culture Award’.  By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.

We’re also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.

We are the place where human dreams, plus human endeavour, shape the future of aerospace innovation and technology. ​
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