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Office Manager

Date: Jan 10, 2022

Location: El Cajon, CA, US

Company: GKN Aerospace Careers

About Us

GKN Aerospace is the world’s leading multi-technology tier 1 aerospace supplier. With 50 manufacturing locations in 15 countries, we serve over 90% of the world’s aircraft and engine manufacturers. We design and manufacture innovative smart aerospace systems and components. Our technologies are used in aircraft ranging from the most used single aisle aircraft and the largest passenger planes in the world to business jets and the world’s advanced 5th generation fighter aircraft.


About the opportunity

GKN Aerospace is a global engineering business. Every time you travel by air almost anywhere in the world, it is likely that GKN is helping you on your way. We design, manufacture and service systems and components for original equipment manufacturers around the world. We are continuously evolving, pioneering new technologies and reinventing existing ones, stretching ourselves to be better in everything we do.

We are looking for people who want to make a difference, talented members with the skills and passions to become the best of the future in what they do.

Job Summary

Reporting directly to the VP Western Approach, acting as the first point of contact and Office Manager across the site.

Job Responsibilities

  • Providing a full PA service, including diary management, arranging appointments, dealing with/responding to e-mails and typing of correspondence.

  • Screen phone calls, enquiries and requests and handle them as appropriate for VP Western Approach.

  • Coordinate all visits to Western Approach to include diary management of meeting rooms and booking in of visitors.

  • Meeting and greeting visitors at all levels of seniority.

  • Manage expenses claims for VP, Leadership Team & Working Party.

  • Set up and attend meetings ensuring that appropriate materials are available for example presentations/information, refreshments, etc.

  • Attend meetings and document minutes and circulate to attendees.

  • Coordinate travel bookings for senior staff, business travelers at Western Approach and Working Party staff to include flights, accommodation, visa applications, train, ferry bookings.

  • Plan and coordinate business briefing sessions including the preparation of presentation packs for all High Level and Executive Monthly Reviews

  • Co-ordinate Site events to include Family Fun Days, Summers BBQ’s, Christmas events.

  • Facilitate and screen all SRM pre-approval requests and receipt goods as required.

  • Manage and screen all overtime approvals for all staff across Western Approach.

  • Act as site point of contact for work wear and place all orders.

  • Manage Stationery supplies and all other office consumables site wide.

  • Assist the HR team with coordinating Training sessions/EngageMe Surveys/ Positive Climate Index sessions.

  • Control approvals for folder and door system access requests.

  • Deal with incoming and outgoing post.

Job Qualifications

Required Experience:

  • Previous PA/Administrator experience

 

Preferred Qualifications:

  • GKN Experience 

  • Excellent organizational and time management skills

  • Exceptional communication skills both verbal and written

  • High level of discretion and diplomacy

  • Ability to build and maintain strong relationships with people at all levels

  • Accuracy and attention to detail essential

  • Ability to work under pressure and to tight deadlines

  • Honesty and reliability

  • Excellent interpersonal skills

  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines

  • Excellent customer service and the ability to interface with people at all levels

  • Good knowledge of IT systems including Microsoft packages

  • Ability to work on own or as part of a team

  • Self-motivated and able to work under own initiative

  • Ability to prioritize and multi task

Diversity Inclusion and Belonging (DIB)

As a global engineering company, innovation is what differentiates us from our competitors and is central to our success.

A balance of cultures, ethnicities and genders help bring new ideas and creativity to GKN. We need people of different backgrounds, with different skills and perspectives to spark originality, imagination and creativeness in our teams around the world.

GKN is an equal opportunity employer.

We treat all our employees and applicants fairly and are committed to ensuring that there is no discrimination or harassment against any employee or qualified applicant on the grounds of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status or any other characteristic protected by law.

 

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Nearest Major Market: San Diego