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Executive Assistant, Bristol Global Technology Centre

Date: Sep 21, 2022

Location: Bristol, ENG, GB

Company: GKN Aerospace Careers

Every day, around the world, we help aircraft fly further, faster and greener.  We’re the world’s leading tier one aerospace supplier of systems and components. With over 15,000 employees across 38 manufacturing sites in 13 countries serving over 90% of the world’s aircraft and engine manufacturers with sales of £2.8bn. Together as “One GKN” we’re moving our business and industry forward developing technologies that rapidly decarbonise aircraft, and innovating to help build a new generation of planes that produce zero emissions.  We’re putting sustainability at the heart of what we do; driving our objective to becoming a net zero greenhouse gas emissions business before 2050! 

Making a Difference 
It’s great to know you’re making a difference to the future of aviation! Whatever part you play you’ll be helping us deliver operational excellence to our customers.
 

The Opportunity

Based at our state-of-the art Research & Development Facility in Bristol - the GKN Aerospace Global Technology Centre - we are looking for a highly motivated, detail orientated Executive Assistant who thrives in a fast paced environment, and can work with a high degree of autonomy, to deliver high level administrative support to our business leaders. The role will work closely with other Executive Assistants throughout the organization to manage extensive diaries, travel, expenses and coordination of visits. You will be a highly organised, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure. You should be comfortable owning tasks, including in ambiguous situations. 

We are able to offer this position on an apprenticeship basis. 
 

How You'll Contribute

In this interesting and varied role, you will:

 

  • Provide professional, proactive administrative support to the VP GTC UK and VP and Technology Programs VP; the former includes wider GTC-related administrative tasks.
  • Ensure extensive diary management including scheduling and rescheduling of appointments, communicating with, and facilitation of, attendees, with a flexible approach to changing schedules.
  • Support complex travel arrangements across for wider team members. 
  • Deliver events coordination to include securing appropriate venues, accommodation, catering, travel and facilitation of such events on the day as appropriate.   
  • Ensure interaction with internal and external partners is seamless and well-coordinated whilst developing professional relationships – excellent customer experience is key. 
  • Provide additional support to these functions and other such duties as may reasonably be required.
     

About You

  • You love to be customer/client facing, and build strong, professional relationships, feeling confident to approach people at all levels of seniority.  You have excellent interpersonal skills that enable you to work collaboratively with senior management to deliver our business priorities. 
  • You have the ability to demonstrate tenacity and a can do approach.       
  • You are comfortable with ambiguity, and take ownership of situations even when clear or explicit guidance is not available. 
  • You are confident to say ‘no’ to requests where required, such as when they are out of scope for your role and/or your bandwidth does to reasonably permit. 

Essential:

  •      Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level
  •      Well-versed in MS applications including Office 365 suite
  •      Excellent spoken and written communication skills

Desirable:

  •      Degree qualified (or equivalent) or studying towards a degree in a relevant discipline (communications, events, PR or business administration).

What We'll Offer

Once you’re on board you’ll get the following perks and benefits:
•    Industry Leading Pension Scheme = we’ll match your contributions up to 8% on a 1 : 1.5 basis
•    Life Assurance 8 x salary
•    25 days' holiday + bank holidays
•    Income protection
•    Shopping discounts
•    Cycle To Work Scheme
•    Employee Assistance Programme
•    A collaborative, dynamic working environment 

As well as a competitive package we’ll offer you a world of opportunity. We want to see your career fly!  We’ll support your career progression by providing you with learning and development opportunities.  That’s the beauty of being part of a global business, once you’re on board you never know where you career journey may take you! 
A Great Place to work needs a Great Way of Working
Everyone is welcome to apply to GKN.  Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we’ve created a culture where everyone feels welcome to contribute.  It’s a culture that won us ‘The Best Workplace Culture Award’ last year.  By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.
We’re also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.

5 Principles