Accounting Administration Supervisor

Job Summary

•    Ensure the accuracy of the A/P ledgers, process supplier invoices in a timely and accurate manner, prepare supplier payments, and deal with queries effectively and efficiently 
•    SRM PO administration (turning PR’s (purchase requisitions) into PO’s (Purchase Orders)) and GR’ing / confirmation of receipt of goods/services in SAP (based on confirmation from budget holders) where required. Also maintaining the approval matrix in line with employee and cost center changes
•    Complete regular vendor statement reconciliations
•    Ensures that systems, policies, and procedures are adhered to and transactions are approved in line with the approval matrix or Delegation of Authority while functioning with accuracy and timeliness
•    Support the Finance Manager in preparing weekly cash flow forecast (AP/AR input) 
•    Month-end activities like AP accrual, GRNI review, running settlements to move P&L costs to the balance sheet as required (eg fixed assets, recharges and trade shows)
•    Balance Sheet reconciliations and management of balance sheet accounts
•    Preparation of UK VAT report on a monthly basis for quarterly VAT return by EY to HMRC
•    Update SharePoint for UK Centrals Recharging (monthly), and prepare invoices in SAP (bi-annual activity)
•    Prepare bank reconciliation including daily processing of bank statements and processing of cash matching and journal entries in the system, including review with Finance Manager at month end
•    Concur expense claim validation (first pass review) and Concur system administration for new employees and changes
•    Corporate credit card administration for UK sites
•    Prepare monthly pre-payment and accrual schedule (AP)
•    Supporting the rest of the team during absence

Job Responsibilities

To help us make a difference, you'll bring your passion and expertise/ talent for what you do along with the following skills, experience, qualifications and attributes:
Essential
•    Purchase ledger/accounts payable / receivable experience, experience in Finance Month End activities
•    High level of numeracy and a grounding in accounting either through experience or relevant qualification
•    Fluent in English 
•    Excellent standard of computer literacy, particularly in using spreadsheets
•    Ability to manage exceptions in AP/AR process
•    Effectively communicate and partner with other finance teams within & outside SSC
•    Effective prioritisation skills, and the ability to influence and direct operations
•    Demonstrated problem resolution skills
•    Excellent analytical skills and working knowledge of cash / banking processes 
•    Excellent interpersonal skills, ability to function as part of a team

Desirable
•    Experience of working within a fast paced environment
•    Proficiency with accounting software systems e.g.: SAP/Baan LN experience 
•    Working with AP Tools – Tradeshift/Basware/ipayables or any appropriate
•    Accounts reconciliations
•    Experience of working within a group reporting / corporate environment

Performance Requirements
•    Compliance with all risk assessments and company Environment, Health & Safety Procedures relevant to all work activities
•    Reporting of all incidents, accidents and near misses as per the company’s procedure & implementation of corrective actions. 
•    Maintain good standards of housekeeping in designated work area(s).

Export Control Requirements
•    Champion ‘Export Control’ compliance activities, ensuring you and where applicable, members of your team, adhere to the site ‘Technology Control Plan (TCP)’, guaranteeing compliance with Export Control Regulations, controls, training and systems.
•    Export Control Understanding & regulatory requirements relating to data privacy (training will be provided)

Job Qualifications